n8n webhook for booking confirmation emails #8

New Issue

2026-07-07T21:38:58-06:00

jhodgkin commented

2026-07-07 21:38:58 -06:00

Goal

Wire the API to the existing n8n instance so both the client and photographer get automated emails at key booking events.

Trigger points

Booking created — client submits the form (after Venmo step)
Contract signed — signed PDF is ready
Payment confirmed — photographer marks payment received in admin

n8n workflow

Webhook node receives POST from API with booking data
Branch on event field: booking_created | contract_signed | payment_confirmed
Client email (booking_created): "Thanks for booking! Here's your summary... Your session is pending payment confirmation."
Photographer email (booking_created): "New booking from [name] on [date] — [type], [length]. Check admin to confirm payment."
Client email (contract_signed): Attach signed PDF, "Your signed contract is attached for your records."
Client email (payment_confirmed): "Your session is confirmed! See you on [date] at [location]."

API changes

POST /api/notify internal helper that POSTs to N8N_WEBHOOK_URL (from .env)
Called after booking created, contract signed, and payment confirmed
Fire-and-forget (non-blocking) — failures logged but don't break the booking flow

Config

N8N_WEBHOOK_URL in api/.env
n8n credentials: SMTP or Gmail node for sending

Acceptance

Creating a test booking triggers emails to both addresses
Signed PDF attached to contract confirmation email

## Goal Wire the API to the existing n8n instance so both the client and photographer get automated emails at key booking events. ## Trigger points 1. **Booking created** — client submits the form (after Venmo step) 2. **Contract signed** — signed PDF is ready 3. **Payment confirmed** — photographer marks payment received in admin ## n8n workflow - Webhook node receives POST from API with booking data - Branch on `event` field: `booking_created` | `contract_signed` | `payment_confirmed` - **Client email (booking_created):** "Thanks for booking! Here's your summary... Your session is pending payment confirmation." - **Photographer email (booking_created):** "New booking from [name] on [date] — [type], [length]. Check admin to confirm payment." - **Client email (contract_signed):** Attach signed PDF, "Your signed contract is attached for your records." - **Client email (payment_confirmed):** "Your session is confirmed! See you on [date] at [location]." ## API changes - `POST /api/notify` internal helper that POSTs to `N8N_WEBHOOK_URL` (from `.env`) - Called after booking created, contract signed, and payment confirmed - Fire-and-forget (non-blocking) — failures logged but don't break the booking flow ## Config - `N8N_WEBHOOK_URL` in `api/.env` - n8n credentials: SMTP or Gmail node for sending ## Acceptance - Creating a test booking triggers emails to both addresses - Signed PDF attached to contract confirmation email

jhodgkin closed this issue

2026-07-08 21:47:48 -06:00

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Reference: jhodgkin/lisilou-portfolio#8